Optimate is an online school management system designed for language schools, tutoring centers, and creative studios. Whether you want to bring order to your operations or scale your education business, Optimate has you covered.
*Ideal for education businesses employing 3 to 150 teachers
language schools
tutoring centers
children’s/creative studios
"We’ve cut our work by three times! I no longer spend my days buried in operations. My role as a founder has shifted from endlessly counting classes to focusing on growing the business.
Before Optimate, I couldn't even tell you our exact class count! We just didn't have that kind of analytics."
Anastasiia Dymitriieva, Founder of Kinga Polish Language School
"Optimate became our key to growth. If you’re looking for a way to simplify your work, boost efficiency, and open new horizons for your education business, Optimate is exactly what you need."
Vladyslava Akhremenko, Founder of MPLUS Tutoring Center
"Before, we just saw how much money came in. Now, we understand the real numbers: how much we earned from specific classes and which products are the most profitable.
Automation, clarity, and ease — that's what Optimate brought to our business!"
Anastasiia Olenych, Founder of English Tutor School
You need to automate processes and eliminate chaos. Bring order to everything — from student scheduling, attendance tracking, and payroll automation to billing and payments.
You want to expand your education business to 5, 10, or 50+ teachers while keeping full control. Establish systematic operations, monitor quality, and run your business based on real-time, accurate analytics.
But regardless of your goal — whether it's order or scaling — everything starts with effective management.
Provides student relationship management beyond the first class.
Automatically calculates teacher payroll.
Handles subscription and recurring billing for courses.
Automates routine tasks, freeing up your time and boosting the operational efficiency of your business.
Lets you manage teacher and student schedules from a single dashboard.
Provides clear control over your finances, scheduling, and educational processes.
Enables you to make decisions based on real analytics, not just "gut feeling."
Automatic teacher payroll calculation: whether it's a fixed rate or a percentage model.
"I no longer spend time calculating salaries or tracking payments. The system handles all of it now." — Vladyslava
"It used to take so much time. Now everything is calculated automatically." – Viktoria
Four access levels with role-based access control in school software: owner, admin, teacher, student — everyone sees only what they need to see.
Transparent payment management
Flexible subscription plans: Manage packages based on class quantity, duration, or a mixed format.
All schedules on one screen
Smart filters for quick search by teacher, schedule, or any parameter.
“I no longer see my language school as an endless to-do list. It’s now a modern business that is growing and developing every single day.”
Optimate removes scheduling chaos, keeping admins, teachers, and students always in the loop.
4 class types: one-on-one, group, pair, and speaking clubs.
3 schedule view modes — choose the option that works best for managing classes.
"Class schedules are now under control. I can see at any moment how many classes were held, who marked the classes, and what my language school’s financial indicators are. No more confusion!"
Mass Editing: Create or delete classes in batches with just a few clicks.
Class Tracking: Mark classes as completed or canceled, and include the reason.
"Our teachers have no chaos, and students no longer forget about classes. Classes run on schedule, and the admin doesn't waste tons of time on rescheduling!"
Personal Teacher Account: All classes, finances, and schedule changes in one place — no more digging for information in chats or spreadsheets.
"Teachers can now see their balance in real time. This helps them better plan their schedule and encourages them to hold more classes."
Achieve full control and transparency when working with every student. Say goodbye to data chaos — it's all in one place.
Filter students by courses and class types
Key metrics for every student
Balance and transaction history for every student
Student attendance history — see visited and missed classes in real time.
“We can instantly see who attends and who misses classes — and react right on time.”
Personal Student Account: Homework, schedule, and balance — all in one place with full student progress tracking software.
“The personal student account is a real game-changer. Learners can check their homework, track payments, and stay updated on every change.” – Vladyslava
Student Progress Visualization: Define goals and show them the journey they've completed.
A convenient analytics dashboard for education gives you the power to analyze financial indicators (P&L, Cash Flow), the profitability of every product, and teacher effectiveness.
Cash flow and overall business performance
"I can quickly prepare a report for investors just by taking a screenshot from Optimate. It saves me hours of work." — Viktoriia
Segment by product or teacher
Class and student stats across products and other parameters
“Before Optimate, I couldn’t even tell how many classes we’d held. We had zero analytics. I had no idea how many classes we actually ran, which groups were full, and which weren’t.”
Financial performance of your products
"We used to just see how much money came in. Now, we understand the real figures: how much we earned from specific classes and which products are the most profitable."
Your School at a Glance: Everything that needs attention is always visible to your admin.
"I don’t even want to imagine running my business without this platform. I’d still be stuck in spreadsheets, spending hours on admin work — and our language school would hardly be growing this fast."
Optimate automatically sends students reminders about upcoming classes, schedule changes, or cancellations. Admins no longer have to do this manually — just set up your message template once. You can choose where to send alerts: via Telegram bot or email.
Automatic reminders before class starts
Alerts for class cancellations or rescheduling
Issue an invoice directly in the system, and once paid, the funds are automatically credited to the student's balance. Your admins no longer need to check the owner's bank account or ask clients for payment screenshots. Payments with automated invoicing and recurring billing are now fast, convenient, and transparent.
Invoicing Students: Your administrator can create an invoice in two clicks and send it directly to the student.
Automatic Payment Credit: When a student pays the invoice, the system automatically credits the funds to their balance and activates the corresponding product or subscription package.
Automated Recurring Invoicing (coming soon): The system will be able to automatically generate and send the next invoice to the student when their current package is about to expire.
Automate your routine
Optimate automates scheduling, billing, and teacher salary calculations, eliminating manual errors and saving hours every week. What used to take 4–6 hours
Control and clarity
All financial, administrative, and learning processes are managed in one place through a powerful online school management platform. Say goodbye to manual errors and messy processes.
Transparency for the team
Teachers can instantly see their schedules, balances, and payouts — no more guesswork. Clear visibility into workload and income increases motivation.
Convenience for students
Students get a personal account with their schedule, balance, and learning materials — plus automatic reminders about classes and payments.
Analytics that empower decisions
A detailed analytics dashboard for schools with P&L, cash flow, course profitability, and teacher performance metrics — everything you need to make smart, data-driven decisions.
“We’ve cut our routine work by three times! I no longer spend my days buried in operations. My role as a founder has shifted from endlessly counting classes to focusing on growing the business.”
Oleh Hrytsyniak — Founder & CEO
✅ Built one of Ukraine’s leading language-learning flashcard publishers, with over 8 years in EdTech.
✅ Deep expertise in financial analytics and management. Helped education companies organize their finances and grow their profitability.
Artem Marnopolskyi — Co-founder & Head of Growth
✅ 4.5 years building marketing systems for language schools and tutoring centers.
✅ Scaled a speech therapy online platform from 2,400 to 24,000 classes per month.
✅ Launched a Polish branch of a school and brought it to operational profitability.
Optimate is a language school ERP and tutoring management software built by a team that truly understands the everyday challenges of running an education business. We’ve faced the same struggles — chaotic finances, scattered processes, and the challenge of scaling. That’s exactly why we’re building a platform that solves them.
Here are just a few real cases of education businesses where Optimate has already eliminated operational chaos and helped them overcome the challenges of scaling.
MPLUS Tutoring Center
English Tutor School
Kinga Polish Language School
“Optimate helped us automate student payments and teacher salaries and simplify financial management — from tracking balances to payouts. Now everything’s in one place, and we can finally focus on creating new projects and scaling.”
Alina Demchenko, Founder of Yeongwon School
“Imagine all your spreadsheets combined into one simple, intuitive platform. Optimate works for everyone: teachers get a personal dashboard, students can sign up for courses in seconds, admins manage schedules easily, and owners get clear financial and performance reports.”
Vira Chenkova, Founder of French etc
“For my school, Optimate was a real lifesaver.Booking classes, building schedules, tracking payments — everything became fast and effortless. Optimate is that reliable assistant every school needs, whether big or small.”
Alina Moisiyk, Founder of AMO School
“Maybe we could’ve managed without it, but I definitely wouldn’t be smiling like this.There used to be endless papers and spreadsheets. Optimate gave us not just convenience, but the freedom to focus on what truly matters — growing our studio.”
Viktoria Khodatska, Director of Creative Studio “Artist”
“Before Optimate, salary calculations and payment tracking took hours. Now everything runs automatically — the system takes care of payroll for us, and payment reminders are sent out instantly. It freed up time to focus on strategy and growth.”
Anastasiia Olenych, English Tutor School
Pay only for the number of active teachers.
/month
/month
/month
/month
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Unlimited students
Unlimited classes
Attendance tracking
Smart schedule sync
Financial analytics dashboard
Automated teacher payroll
Teacher and student dashboards
Email & Telegram automation NEW
Online payments NEW
“Automation, clarity, and comfort — that’s what Optimate brought to our school.”
Discover how to streamline your school’s operations — whether you’re organizing processes or getting ready to scale fast.
1
Analyze your current setup
We’ll explore how your school is currently managed, identify weak points, and find what can be automated. You’ll leave with a clear picture of how to improve and simplify daily operations.
2
Automate the routine
We’ll choose the best automation scenarios for your team and show how Optimate can help you delegate key tasks transparently and efficiently.
3
Implement and test
We’ll guide you through a quick, stress-free setup — with no downtime or chaos.
Click below to book your time slot.
How is Optimate different from other LMS or CRM systems?
Most CRMs are built for any business — not for education. Optimate, on the other hand, is designed specifically for schools, tutoring centers, and studios. It already includes everything your education business needs: one-on-one, group, pair, and corporate classes, teacher payroll automation, and dozens of other school-specific workflows.
Traditional LMS platforms are great for hosting classes and materials — but Optimate goes further. It’s a system built to increase your school’s operational efficiency, organizing and automating the admin routine that usually takes hours.
How long does it take to learn and switch to Optimate?
Optimate is intuitive and easy to master. We provide step-by-step video tutorials — separately for teachers and administrators — to make the start smooth and stress-free. Our support team is with you from day one and always ready to help. We’ll guide you through the entire migration process — hundreds of schools have already made the switch successfully.
How do I import all my students and teachers?
It’s simple — you can upload everyone at once using a ready-made template. Or, if you prefer, our support team can help you with the setup. We’ll walk you through every step and make sure everything works perfectly.
Can I try Optimate without a demo call?
Optimate isn’t just software — it’s a complete solution for automating your education business. To truly see its value, we start with a short demo session.
During the demo, we’ll:
✅ review how your processes work now
✅ show exactly how Optimate can help your team
✅ save you time by focusing only on what matters most.
Without the demo, you might miss key features that could transform your school’s operations. We promise — this call will be worth your time.
Is Optimate fully developed or still in progress?
Optimate is a young but proven product — already trusted by over 290 schools. Together, they’ve managed more than 850,000 classes through the system. At the same time, we keep improving every month, releasing 1–2 updates with new features and enhancements. Our goal is simple — to make your school more efficient by continuously simplifying operations and management. You can also subscribe to our update channel to stay in the loop about new releases.
A platform for managing and scaling language schools and tutoring centers.
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